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- 10 reasons real estate recording documents are rejected
10 reasons real estate recording documents are rejected
- Document cross reference numbers are wrong or missing
- Need a bank name change or the additional memorial fee of $20 is needed
- Incorrect filing fee
- Notary acknowledgment is missing, not complete / clear; notary has signed or affixed stamp over print or signatures; stamp is too light or illegible: Minnesota Statues, Section 359.03; notary county is missing in the acknowledgement
- Marital status is missing
- Legal description or owners names do not match the certificate of title exactly
- Missing / incorrect state deed tax, mortgage registration tax (MRT), or real estate taxes are not current
- Drafting statement is missing/incomplete. Need complete name and address
- Document does not meet Document Standard's requirements: 507.093
- Missing or incomplete Certificate of Real Estate Value (CRV); Social Security numbers are missing
Top 10 reasons documents for recording in the Abstract Department are rejected
- Notary acknowledgment is not complete / clear; notary has signed or affixed stamp over print or signatures, stamp is too light or illegible: Minnesota Statute, Section 359.03; notary county is missing in the acknowledgement
- Missing well certificate or a statement that a well certificate is not needed, on a transferring document
- The drafting statement is missing. Need complete name and address
- There is a problem with the legal description
- The grantor's marital status is not indicated or the spouse's signature is missing
- The document number that is being satisfied or assigned is incorrect
- The recording fee included is incorrect
- Missing / incorrect state deed tax, mortgage registration tax (MRT) or real estate taxes are not current
- Missing the Certificate of Real Estate Value (CRV) or it is not properly filled out; Social Security numbers are missing
- Document does not meet document standards requirements: 507.093
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Mike Fangman
County Recorder
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Recorder's Office
Physical Address
Rice County Government Services Building
320 Third St. NW
Faribault, MN 55021
Phone: 507-332-6114Fax: 507-333-3754
Northfield: 507-645-9576
Lonsdale : 507-744-5185
Toll Free: 888-200-4807
Hours: 8 a.m.-4:30 p.m. Monday-Friday
Offices are closed on legal holidays
2023 summer hours (June 4-Sept. 29) 8 a.m.-4:30 Monday-Thursday, 8 a.m.-noon Friday